Using Time Wisely

“Better three hours too soon, than one minute too late.” ~~William Shakespeare~~

Using my time wisely sometimes involves making tough choices. The things I want to do are not always the things I need to do in order to keep appropriate forward momentum. The things I need to do are not always the things other people want me to do. Regardless of who wants me to, or whether or not I want to, I know what I need to do to get the job done!

The best way I have found so far in making sure I get the most out of the hours in the day is simple planning. I, personally, have returned to the handwritten planner. Outlook, or some other calendar, day timer or notebook would work just fine. Here’s what I do.

1. I set up categories – sections for each activity in which I am actively involved. I have 3 different sections for work, as I wear many hats. I also have a section for the non-profit I am a board member for, a section for my SendOut Cards business, a section for a networking organization I help run, and a section for personal items.
2. I set up a system where I can identify things that need to happen within each category, and assign them a priority. High, not as high (because nothing is ever a low priority, right?), and things to keep in mind.
3. I have a section for phone calls I need to make/return and a section for non-specific follow up, as well as room to take notes.
4. At the top of the page I determine what my major goal is for the week, and then I make sure that the things I put in the high priority section will help me actually achieve that goal. When those are done, I can move on.

Since I know what my goals are, and I know the tasks and action steps required to get to closer to my goals, it’s easier to make the tough choices. It’s clear where I need to spend my time and put forth the most effort. And, the best part about it is that when I see I have achieved a goal, and am able to cross something off the priority list as an accomplishment, I have a small success to celebrate, which helps keep me motivated!

What tools do you use to be sure you use your time wisely?

Focus: The Organization Correlation

“Whenever your mind is totally absorbed in whatever activities you are performing, your mind will remain calm and content.” ~~Chin-Ning Chu~~

Being able to focus, actually minimizing or ignoring distractions, and seeing something through to completion, is a valuable ability. Whether you’re researching, writing, or even talking with someone, that ability to be present and be fully engrossed by the task at hand is a skill. Is there a direct correlation between that kind of intentional focus and being organized?

When presenting social media tools to be used for job search, the number one complaint I hear is that there is too much noise online. People state that they get too many emails, there’s too much activity on LinkedIn and it takes too long to read through it all to determine what is valuable. There are too many people on Twitter still telling the world that they’re eating breakfast or walking their dog. And, don’t even get them started on Facebook. They’re so surprised when I show them how to turn off the email that floods their “real” inbox from LinkedIn, how to manage the content that shows up on their homepage, how to create Twitter lists and use an application like Hootsuite** to manage what they see… It’s pretty eye-opening. They CAN actually focus on what’s important to them by simply getting organized.

If I take that a step further and I think about the “clearing the clutter” phase I just went through, I realize that I too can stay more focused when I am organized. There are fewer physical distractions, fewer “other” things to do, when my workspace is clear and things are put away. This may seem like “common sense” to you, but it’s not something I’ve ever really thought about… What is the correlation between organization and focus? Does it work that way for you too?

**To sign up for Hootsuite (FREE!!!!) click here: http://hootsuite.com/p_4061

Goals: An Epiphany

“The road leading to a goal does not separate you from the destination; it is essentially a part of it.” ~~Charles DeLint~~

I had a bit of an epiphany last night. I seem to be clearing out the clutter (literally and figuratively, hence the closet thing yesterday) and making room for clarity. I love that. It seems, that even though I have always thought of my “to –do” list as sort of a short term goal… I may have been missing an important connection. “To-Dos” may be the tactical components of getting us TO our goals! OK. I know that sounds like “common sense”, but bear with me…

I am entering into a very exciting new stage in my career. I am, as stated, gaining some clarity around questions I have had for a long time. Things are really coming together. So, I was writing down some goals last night; goals to hit before 3 months, and goals to hit by the end of 2011; and then started making a “to-do” list beneath where I listed each set of goals! In other words, I asked myself what it would take to hit each of those goals, and I wrote myself a little step-by-step guide on how to get there! It was a thrilling realization for me. I have a plan forming. I have small, achievable tasks that are not overwhelming when you take them one by one. And I have some lofty (although attainable) goals set that I am really excited about hitting!

Have you thought about HOW you will achieve your goals today?

Goals

“If you have a goal in life that takes a lot of energy, that requires a lot of work, that incurs a great deal of interest and that is a challenge to you, you will always look forward to waking up to see what the new day brings.” ~~Susan Polis Schultz~~

And when you keep that goal in mind while remaining flexible in your plan to achieve that goal, the new day can bring so many different things…and you never know what you’re going to get! (Remember that box of chocolates???)

I attended a phenomenal networking event last night. I met some amazing people. I had no idea what to expect when I walked in the door, but I am so thrilled that I attended! I had several fantastic conversations, and I will discuss some of them in the days to come I’m sure, but one really struck me. I was speaking with Lawrence Eisner, ESQ (www.LBEisner.com) about how different people make sense of the chaos in the world. It was fascinating. Some people organize things by geography, remembering occurrences by where they took place. Other people may relate everything to music or art. The premise was that *innately* something helps you put order around what could otherwise be chaotic; that you are born with a way to cope. I had never really thought about it, and actually had a hard time identifying how I make sense of my world. Larry got it! I am a connector! I always have been. I put people together. I remember things by who they happened with. I discuss people by talking about who they know. I introduce people to other people and help make lasting friendships and partnerships. It is second nature to me. And, it’s showing up now! I gravitated to social media tools like LinkedIn, Facebook, and Twitter, because they allow me to continue to be the social connector, but now on a larger scale. And I still group people together by who they know or associate with. That may seem like an obvious thing to do, especially on Twitter, but it didn’t seem so obvious at our table last night. My goals on Twitter were vastly different from others’ goals. I am on Twitter with the sole intention of connecting and engaging. I am on Facebook with the primary goal of keeping the people in my world motivated. I am on LinkedIn, and teach people how to use LinkedIn so they can build their networks and get more people to know about them. I’m all about connecting, and it all makes sense to me. More importantly, it’s helped me make some sense of my journey!

How do you make sense of your world? I think once you figure that out, your path to achieving your goal will become much more clear! It did for me!